Task
How do I plan the day and document strategy and handover?
Both rows in this cluster deliberately stay in keep, not automate. Writing a strategy document for the day costs 20 active minutes, three times a month. Updating a handover document costs 30 minutes, twice a month. Both are thinking work, not a repeating pattern. The value is not automating these steps away, but knowing they cost two active hours a month together, not the half-week they can feel like.
These rows appear with measured minutes in the reference paper. Request it, free.
Not sure where to start? The Time Audit shows which task gets automated first.
What you get
You do not get slides. You get an answer for your business: which steps in daily planning and handover can be handed off, and which deliberately stay with you. That is what the Time Audit delivers:
- Your task list as a file, one row per activity
- One decision per task: automate, drop or keep
- One-page memo with the ten most important tasks
- The Build Sprint, if you want it: one workflow, built in your existing tools, with up to two connections. The metric is agreed in writing before the start, in hours per week. The Time Audit is credited 100% when the sprint is ordered within 30 days.
What changes in your week: The honest answer here is often: keep. The task list records in writing which of these tasks stay thinking work, and shows where the time in your week actually goes. Anything that turns out to be automatable can go into a Build Sprint.
Time Audit: €1,490 ($1,700) net + VAT, fixed price, delivered within 5 working days. Book the Time Audit or look at the page first.
Task list rows covered here
| No. | Task | Frequency/month | Active min/run | Decision |
|---|---|---|---|---|
| 8 | Write the strategy document for the day | 3 | 20 | keep |
| 10 | Update the handover document | 2 | 30 | keep |
Every row gets a decision in the reference paper: automate or keep. Your own rows: 20-minute diagnosis, free.
How the time audit measures this
Active minutes are the minutes genuinely needed at the screen: deciding, checking, approving. Waiting time does not count. For strategy and handover documents that is nearly all of the time, because no automation step runs in between.
Frequently asked questions
How to set up recurring tasks automatically in my digital calendar?
Through the calendar's recurring-event feature for the slot itself, with a fixed template for the document, so only the content is new each time, not the structure. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
How to set up reminders for recurring tasks on my smartphone?
Through the phone's native reminder feature, tied to the same entry used on the desktop calendar. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
Free tools to remind me of regular recurring tasks
Free tools cover the reminder, not the thinking behind it. The document itself stays the job of the person making the decision. In 20 minutes we can tell you whether this pays off for you.
Checklist for task distribution in a small team
A checklist only helps once it is built from measured rows, not a generic template. Capture frequency and active minutes first. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
Where can I find templates for task management in small companies?
Templates save the structure, not the content. For strategy and handover documents, a purpose-built template beats a generic one. The 20-minute diagnosis checks this against your own rows.
Note: this page summarises our own research (as of September 2026). It is not legal, tax or funding advice.
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