Task
How do I write quotes and answer enquiries faster?
The biggest lever is not the quote itself but what happens before it: qualifying an enquiry and writing a short brief. In our own task list that costs 7.5 active minutes per run across ten runs a month, and it is automatable because the first steps are pattern work. The actual quote per enquiry stays short once the groundwork is done. A call sheet before a client call stays deliberate manual work: that is preparation, not a form.
These rows appear with measured minutes in the reference paper. Request it, free.
Not sure where to start? The Time Audit shows which task gets automated first.
What you get
You do not get slides. You get an answer for your business: which steps around quotes and enquiries you can hand off, and which stay with you. That is what the Time Audit delivers:
- Your task list as a file, one row per activity
- One decision per task: automate, drop or keep
- One-page memo with the ten most important tasks
- The Build Sprint, if you want it: one workflow, built in your existing tools, with up to two connections. The metric is agreed in writing before the start, in hours per week. The Time Audit is credited 100% when the sprint is ordered within 30 days.
What changes in your week: Your task list shows whether new enquiries can reach you qualified and with a short brief, and whether the quote can be built from a fixed structure that you check and sign off. The call sheet before a client call stays deliberate manual work.
Time Audit: €1,490 ($1,700) net + VAT, fixed price, delivered within 5 working days. Book the Time Audit or look at the page first.
Task list rows covered here
| No. | Task | Frequency/month | Active min/run | Decision |
|---|---|---|---|---|
| 6 | Qualify a lead and write a short brief | 10 | 7.5 | automate |
| 11 | Write a project proposal | 1 | 45 | keep |
| 15 | Tailor the bid pack (profile and cover note) per lead | 7 | 5 | automate |
| 4 | Prepare a call sheet before a client call | 2 | 45 | keep |
Every row gets a decision in the reference paper: automate or keep. Your own rows: 20-minute diagnosis, free.
How the time audit measures this
Every row in the task list has an owner and measured active minutes, not a gut-feel estimate. For a quote, what counts is how many minutes are genuinely needed at the screen to check content and sign off, not the time a template spends running in the background.
Frequently asked questions
How can I automate creating quotes in my business?
By automating the step before the quote: qualifying the enquiry and writing a short brief. The document itself then stays a short, checked step. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
How can I write quotes and proposals faster?
With a fixed structure that only fills in the fields that change per enquiry, instead of redesigning every quote from scratch. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
Are there tools that automate writing quotes?
Templates with placeholders handle the frame, a person still checks and adjusts the content before anything goes out. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
Which providers offer templates for fast quote creation?
Providers that maintain industry-specific templates save the structural work. The content itself stays manual either way. In 20 minutes we can tell you whether this pays off for you.
How do I speed up the process so the quote is ready sooner?
By qualifying the enquiry before writing starts, not during it. A clear short brief cuts the actual quoting time substantially. Whether that pays off for you, we settle in the free 20-minute diagnosis. Prefer to read first? The reference paper.
Automating quote creation in an SME: where is the lever?
Before the quote, not in the document itself: qualifying the enquiry and writing a short brief are the steps that can most readily be automated. The quote is then built from a fixed structure and checked by a person. The 20-minute diagnosis shows where this applies for you.
Note: this page summarises our own research (as of September 2026). It is not legal, tax or funding advice.
We work with companies in any country, remote-first. Prices are net. VAT or other taxes are applied according to the rules of your country.
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